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Bid Coordinator/Assistant Estimator for Top General Contractor in OC

Summary Description
The Bid Coordinator/Assistant Estimator works as a member of a team providing support on bids at the proposal preparation and submission phase. This position's primary function will be to maintain an accurate record of potential bidders and support the Estimators. This includes calling subcontractors daily, submitting thorough invitations to bid to interested parties and following up with those who were interested in bidding prior to bid dates. The Bid Coordinator will maintain the company database of subcontractors, making sure there are enough interested bidders for each trade category needed for each job. They will also support the RFI process during the bid, and answer potential bidders' questions related to plans, scope, and schedule.

Responsibilities
Research, compile and analyze data to identify/convey results and trends.
Produce statistical reports, and presentations.
Maintain current master subcontractor list.
Respond to subcontractor inquiries and/or forward inquiries to Estimator as necessary.
Develop comprehensive subcontractor list for each project at the direction of the Estimator.
Post plans and bid information in plan room.
Prepare and distribute invitations to bid.
Track and follow up on subcontractor response to invitations to bid and ensure accurate trade coverage.
Order and distribute all drawings, specifications and other bid documents.
Coordinate insurance and bond specifications.
Schedule job walks with subcontractors.
Attend monthly Estimating meetings and take meeting minutes.
Process, assemble and organize all components of a complete pre-qualification package for new subs and review before going to the project team for approval.
Filing of correspondence and project related materials.
Organize bid documents in preparation for estimation.
Prepare bid documents and templates.
Set up electronic folders and files for awarded jobs.
Obtain quotes from vendors/suppliers/subcontractors/carriers.
Follow up with customers on quotes after submission and address questions and problems with customers or suppliers in a timely manner.
Enter information into databases and archive old bids.

Requirements
Accurate attention to detail
Be flexible and able to work outside normal working hours when required
Excellent written and oral communication skills
Able to work on own initiative but also be a team player
Some experience with databases is preferred
Intermediate computer proficiency with particular emphasis on MS Excel, Word, Outlook and Internet
Must be able to work under pressure and adhere to strict deadlines
Can manage multiple tasks while maintaining a positive attitude and providing exemplary customer service
Must be extremely well-organized and possess outstanding time management skills
Ability to maintain regular, punctual attendance

Compensation
Competitive pay depending on experience. Compensation package includes medical/dental/vision insurance, 401K plan, and paid time off (PTO).

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